Protocol for Reporting Non-Compliance with VGPB Policies
Context
Each department is responsible for ensuring that procurement processes comply with supply policies and that financial processes comply with the Financial Management Act and associated Financial Management Regulations.
Neither the VGPB nor the APU can give retrospective approval to procurement actions that have not complied with VGPB policy or were commenced under another process not related with VGPB policy.
The VGPB can in accordance with its powers defined by Section 54C (2) (d) of the Financial Management Act 1994, require the Accountable Officer to audit departmental compliance with supply policies and Ministerial Directions.
Key Requirements
1. Annual Reporting of Non-Compliance with Supply Policies
The Accountable Officer is to report cases of non-compliance with VGPB policies as part of the Annual Supply Report to the VGPB.
2. Immediate Reporting of Non-Compliance to the VGPB involving a Financial Commitment greater than $150,000
For any incidence of non-compliance where the financial commitment exceeds $150,000, the Accountable Officer is to report immediately to the VGPB the following information:
- factors leading to the non-compliance
- actions taken to rectify the breach
- processes implemented to prevent a recurrence of factors that led to the non-compliance matter in the first instance.
The VGPB may note the process improvement commitments given by the Accountable Officer or request further information.
4. Noting of the Breach by the VGPB
The VGPB is to note the Breach. Following noting of the breach by the VGPB, the department may finalise any outstanding matters in relation to its financial commitments subject to the approval of the financial delegate where required.
Other Requirements
Nil
Related VGPB Policy and DTF Guidelines
Nil
Related DTF Templates and Forms
Nil
Links to relevant Policy websites
Financial Management Act 1994
Financial Management Regulations 1994
Version Control Information
 Version Number | 2 |
Release Date | December 2002 |
Further Information | Strategy and Policy, Government Services Division, Department of Treasury and Finance |
Phone | (+613) 868 32944 |
| vgpb@dtf.vic.gov.au |
