Context
The purpose of transition planning is to ensure a seamless and continuous service when changing from one contract to another.
The transition stage of a contract can involve matters of intellectual property hand-over, data and asset transfer, and maintenance of service commitments by the outgoing contractor while introducing a new contractor. All these matters need to be carefully managed and implemented often over a short time period.
Transition planning should be a consideration in all Strategic Procurement Plans (SPP) and all tenders where it is anticipated that the service requirement is to extend beyond the contract period.
This policy applies to new contracts and should be considered for relevant existing contracts. The incorporation of transition procedures into existing contracts will require negotiation with and the agreement of the current contractor and may necessitate a contract variation.
Key Requirements
1. Transition Planning Procedures
Transition Planning procedures must be developed and incorporated into contracts where:
- the contract will develop assets or intellectual property that is to be handed over to the contracting authority either during or at the conclusion of the contract; and
- the function or activity is to continue past the term of the contract.
Other Requirements
1. Transition Planning and Current Contracts
Negotiations with suppliers over the transfer of intellectual property or other issues must not be linked with consideration of their tender submission in continuing with this service or any other service.
Related VGPB Policy and DTF Guidelines
Strategic Procurement Planning (SPP) Policy
State Purchase Contracts (SPC) Policy
Contract Management Policy
Related DTF Templates and Forms
Nil
Links to relevant websites
Nil
Version Control Information
 Version Number | 2 |
Release Date | December 2002 |
Further Information | Strategy and Policy, Government Services Division, Department of Treasury and Finance |
Phone | (+613) 868 32944 |
| vgpb@dtf.vic.gov.au |
